Receivables and payments

Receivables and payments: who owes you and who you owe

Q: Can I also see what I owe suppliers?

Yes. The same report has a Payables direction that lists what you owe per supplier.

Unpaid invoices are sorted by client and by days overdue. When a payment arrives from your bank statement or cash desk, you link it to the invoice and the balance updates.

Start with FreeMe How it works

Aging report per client
Receivables and payables
Payments from bank and cash

FreeMe · Payments

PaymentsAgingStatementsBank accountsCash desks

Aging

As of today

Receivables12 640 €

Payables4 380 €

6 000Current

3 3001–30

2 10031–60

1 24090+

Sample data

FreeMe · Payments

PaymentsAgingStatementsBank accountsCash desks

PartnerCurrent1–3031–6090+Total

Alfa Tech Ltd1 200—2 100—3 300

Beta Med Ltd—2 400—1 2403 640

Gamma Trade Ltd4 800900——5 700

Total6 0003 3002 1001 24012 640

Sample data

FreeMe · Payments

PaymentsAgingStatementsBank accountsCash desks

Alfa Tech Ltd1 200—2 100—3 300

Show documents

DocumentDays overdueOpen

INV-0058Not due1 200 €

INV-004259 days2 100 €

Sample data

FreeMe · Payments

Match a statement line

Incoming · Alfa Tech Ltd+2 100,00 €

Matching documents

INV-0042exact match2 100 €Link

Sample data

FreeMe · Payments

PaymentsAgingStatementsBank accountsCash desks

Receivables10 540 €

INV-0042 · Settled

PartnerCurrent1–3031–6090+Total

Alfa Tech Ltd1 200———1 200

Beta Med Ltd—2 400—1 2403 640

Sample data

The line is linked to the document.

Short video: in FreeMe you open Payments and the Aging report and see receivables and payables. The table lists clients by days overdue. You open one client and see their unpaid invoices. Then you link a bank statement line to the invoice as an exact match and the client balance drops. The data is sample data.

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Aging buckets

Current, 1–30, 31–60, 61–90 and more days: you see where the problem is.

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Both directions

Receivables from customers and payables to suppliers, in one report.

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No retyping

They come from the bank statement and cash orders, not typed by hand.

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Ask the AI

“How much do customers owe me?” and get an answer from the same data.

Your questions

Receivables and payables: what it answers

The questions you already ask yourself at the end of every month.

Which client has not paid me?A table per partner with the total owed.

How long has this invoice been overdue?Day buckets, plus days overdue for every document.

Whom do I owe this month?The same report for Payables to suppliers.

Which payments are not linked to an invoice yet?Bank lines stay “Unmatched” until you link them.

How much is still due on this invoice?The payment shows paid out of total, and what remains.

How much do customers owe me?Ask FreeMe AI in plain language.

How it works

From unpaid invoice to settled receivable

Four steps, and no manual entry of payments.

Issue the invoice

The unpaid invoice appears in the client’s Receivables.

Upload the statement

Under Payments you upload a bank statement (CSV). Cash payments are recorded with a New cash order.

Link the payment

In Match a statement line you pick the invoice, and exact matches are flagged. Press Link.

Watch the balance

The Aging report updates. Change “As of” to look at an earlier date.

Control

You decide which payment goes to which invoice

It is built so that mistakes are hard to make.

A suggestion, not autopilot

When you review a statement the lines are grouped, and you approve or reject them before confirming.

No over-allocating

An amount larger than what is still open on the invoice is refused.

History is kept

A deactivated bank account or cash desk keeps its history.

Locked periods

In a locked period, a payment is not posted.

Honest limits

What it does and what it does not

So you know what to expect.

Shows and sorts

Receivables and payables per partner and document
Days overdue and a report as of a chosen date
A Monday email listing unexplained bank movements (optional)

Does not do

Does not send reminders to your customers by itself
No hand-typed payments: they come from a statement or a cash order
Does not replace talking to a client who does not pay

FAQ

Receivables FAQ

Can I enter a payment by hand?

Not as a free-form row. Bank payments come from an uploaded bank statement, and cash payments are recorded with an incoming (PKO) or outgoing (RKO) cash order.

What is an aging report?

A report that groups unpaid documents by days past due: not due, 1–30, 31–60, 61–90 and older.

Can I also see what I owe suppliers?

Yes. The same report has a Payables direction that lists what you owe per supplier.

What does “Unallocated” mean?

The part of the balance that is not an open item, for example a payment or advance with no invoice, or an old balance from before the start of the fiscal year.

Can I ask the AI instead of opening the report?

Yes. FreeMe AI checks receivables and payables by age and answers in plain language. See FreeMe AI.

How does the bank statement get in?

You upload a CSV or TXT from online banking. Details are on the bank page.

Next: the bank and invoicing

Paid invoices start with issuing them and with the bank statement.

Bank statements Invoicing

Know who owes you before it is too late

Start with FreeMe and see your receivables by client and by day.